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Annual Mandate Package

The Annual Mandate Package allows you to entrust the operational management of your international purchasing to a China sourcing agent acting under a limited mandate, representing your interests in supplier negotiations, production follow-up, documentary verification and dispute assistance. The service covers the entire purchasing cycle up to the shipment departure from the factory, with post-delivery support available when required.

Optimized purchasing costs through structured negotiation (pricing, Incoterms, payment terms, MOQs)
Improved supplier reliability through continuous communication and systematic document verification
Reduced operational risks thanks to close production monitoring
Greater process visibility and smoother operations from order placement to factory dispatch
Post-delivery support in case of disputes (defects, delays, documentation discrepancies)
Single bilingual FR–CN point of contact, experienced in industrial, OEM/ODM and private label (MDD) projects

🎯 Your China sourcing agent acts as an extension of your purchasing department, without ever engaging your legal liability.

👤 Who is the Annual Mandate Package for?

For companies looking for a mandated China sourcing agent to secure their supply flows:

SMEs and mid-sized companies with recurring purchasing operations in Asia
Private label (MDD) brands requiring consistency and strict sourcing processes
Organizations aiming to improve purchasing performance
Companies seeking to reduce quality and documentary risks
Structures requiring comprehensive, hands-on operational support

It is the ideal package to professionally and sustainably manage your sourcing and purchasing operations in China.

🧩 The role of your mandated China sourcing agent — What the package includes

Step 1 — Price negotiation & commercial terms

As part of your mandate, we ensure:

• Verification of certificates provided by the factory
• Review of applicable standards (CE, ISO, DoC, existing test reports)
• Documentary compliance checks on critical elements
• Alignment of technical specifications with initial commitments

For physical inspections, your China sourcing agent works with accredited specialized partners, selected according to your product’s risk level.

Step 2 — Order validation

Before issuing the purchase order to the factory:

• Quantity verification
• Compliance with technical specifications
• Price and commercial terms consistency
• Validation of negotiated commercial conditions
• Documentary alignment

➡️ This process helps prevent errors, inaccuracies and contractual misunderstandings.

Step 3 — Production follow-up

Your China sourcing agent provides ongoing monitoring:

• Production progress tracking
• Early warning alerts in case of delays
• Technical adjustments during production
• Proactive coordination with factories

🎯 Anticipating issues before they turn into additional costs.

Step 4 — Quality control & documentary compliance verification

As part of your mandate, we ensure:

➡️ For physical inspections, your China sourcing agent works with accredited specialized partners, selected according to your product’s risk level.

Step 5 — Administrative follow-up

We ensure centralized management and document consistency for:

• Proforma invoices
• Supplier invoices
• Export documents provided by the factory
• Verification of information required for customs clearance

⚠️ Carrier and freight forwarder coordination is not included in this package.

Step 6 — Post-delivery support & dispute management

In case of issues after delivery:

• Objective situation analysis
• Direct discussions with the factory
• Proposed corrective solutions (rework, remake, compensation)
• Follow-up on supplier commitments until resolution

🎯 Your China sourcing agent remains actively involved even after delivery.

🔧 Available options

Factory audit (capacity, compliance, quality processes and risk assessment).
Tests laboratoire (sécurité, normes techniques, conformité réglementaire)
Laboratory testing (safety, technical standards and regulatory compliance).
During Production Inspection (DUPRO)

❓ FAQ

What is the role of a mandated China sourcing agent?

We carry out a documentary compliance review. On-site inspections are conducted by accredited partners and are available as an optional service.

How far does the support go?

Up to factory departure, with post-delivery support in case of disputes.

What is the difference compared to the Discovery Pack?

The Discovery Pack focuses on identifying suppliers. The Annual Mandate Package assigns a mandated China sourcing agent to manage:

Negotiations
Production follow-up
Documentary compliance
Factory departure
Potential disputes

Is quality monitoring included?

We carry out a documentary compliance review. On-site inspections are performed by accredited partners and are available as an optional service.

Can I work with my existing suppliers?

Yes — your China sourcing agent can work with your existing factories or with suppliers identified through the Discovery Pack.